Learn More About AI Compliance for HR Educational Institutions

Educational Institutions Face a Growing Tide of Regulation of AI

  • New laws in the US, EU, and around the world place requirements on educational institutions who use a wide variety of technology for admissions, financial aid decisions, and more
  • The laws require instituting a robust AI governance and risk management program

    The tapestry of emerging supranational, national, state, and even municipal regulation of AI, in addition to a growing list of voluntary frameworks like NIST RMF, and ISO42001, have created confusion. Many organizations want to comply but don’t know how to start

    A global consensus on AI regulation is emerging, requiring significant documentation of AI governance and management

    The Colorado AI Act, EU AI Act, and several forthcoming laws define several “high-risk” categories for AI, requiring more stringent compliance. Employment technology is one of them.
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    Compliance will take dedicated resources, but it doesn’t need to be so confusing.

    Required policies and procedures for educational institutions include:
    Risk Management System
    Data Governance Policy
    Technical Documentation
    Accuracy, Robustness, and Cybersecurity Policy
    Instructions and documentation for deployers (customers)
    Human Oversight and Transparency Policy
    Quality Management System
    Fundamental Rights Assessment (in certain cases only)
    Conformity Assessment and EU Declaration of Conformity
    AI systems will ultimately need to be registered in an EU AI Database
    Compliance Path

    Compliance Process

    Proceptual compliance process moves organizations to compliance, developing the extensive reporting necessary

    Step 1

    Step 2

    Step 3

    Step 4

    Registry and Risk Assessment

    Create registry of Al tools in use, both internally developed and vendor-sourced
    Assign risk classification to each tool

    1 Month

    Data Collection

    Proceptual sends custom information and data request
    Answers and data uploaded to our secure portal

    1 Month

    Create Gap Analysis and Iterate

    Proceptual delivers list of missing or incomplete information
    We recommend non-technical mitigation measures

    1-2 Months

    Produce Required Reporting

    Proceptual assembles data and produces all required reports

    1-2 Months

    It’s simple — we produce the required policies, documents, and forms as quickly and easily as possible.
    Yes — there’s still some lift on your end. All of our clients make at least some process changes to get compliant with the new requirements.
    We help you get compliant with the new law so you can get back to building and selling. Your customers are safe in the knowledge that they can implement your solution and stay compliant with upcoming regulation.
    FAQs

    The Most Common Questions

    Find clear answers to common questions about our AI training, services, and support. We’re here to help—explore answers to your most frequent AI and compliance questions.
    What laws should I be concerned about?

    The EU AI Act and Colorado AI Act (SB24-205) have been passed and go into effect over the next few years. We expect similar legislation to pass in California and New York, as well as Canada, the UK, Australia, Japan, India, and many others.

    New York City’s Local Law 144, requiring audits of AI systems in HR, is in force now. 

    Can I just do this myself?

    For most upcoming laws, yes! (A few, like Local Law 144, require independent audit of AI systems). However, creating compliant documents from scratch takes likely hundreds of hours. 

    We make this massively faster. 

    Don't I need to hire a Chief AI Ethics Officer and reorient my whole company?

    This doesn’t have to be so complicated. The laws are complicated, but what they are asking for is clear. Our focus is on providing compliant governance documents and processes as quickly as possible. 

    We already spend tons of resources reducing bias in our systems. Is that enough?

    Unfortunately no; you still need to produce the documentation required by the laws. 

    The good news is that for thoughtful companies already atuned to these issues, it’s a lot easier.